Sending many emails? Don’t waste your time on formalities

How to use Outlook signatures

Despite the fact that we use emails as instant online chat they still constitute individual messages that usually require basic formalities. Like a greeting or a signature. Many users also include their full contact details or a logo to appear more professional.

Outlook Singatures

Signing every email, clarifying contact details and wondering which closing line to pick takes a lot of time, considering how many times you have to repeat that. Fortunately, Microsoft Outlook offers a feature that allows you to set everything up ahead and automate any repeating data entry.

Follow our guide on how to create your email signature in Outlook.

  1. Open a new email in your Outlook and select Signature in the ribbon.
    Outlook Singature 1
  2. In the pop-up window click on the New button.
    Outlook Singature 2
  3. Name the signature (e.g. Signature 1) and click OK.
    Outlook Singature 3
  4. Create your signature in the editor box, just like in the picture below.
    Outlook Singature 4
  5. If you need specific signatures for different occasions, create more using the New button.
  6. Assign signatures to new messages and to replies/forwards from you.
    Outlook Singature 5

Smart Tip

Did you know that this feature can be used for canned responses as well? Create email templates and use them to follow up or to reply to frequently asked questions.

Just save messages as “signatures” in advance and select them from the menu by clicking the Signature button.

Outlook Singature 6

To stay updated about useful Outlook features, follow our follow our blog, Facebook, LinkedIn or Twitter.