How to Share Files in SharePoint with People Outside Your Organization
Many people rely on Google Drive to send large files outside their company. But if your organization uses Microsoft 365, there’s another great option built right into your environment — SharePoint.
Most people associate SharePoint with internal document storage or collaboration within their organization. But did you know that SharePoint file sharing is also great for sending files to clients and partners outside your company?
If you're already using Microsoft 365, SharePoint is right there — you don’t need to set up anything new. And neither do your recipients. Files open directly in the browser, even if the other side doesn’t use Microsoft 365 at all.
Here’s why it’s worth using — and how to share a file in SharePoint in just a few clicks.
Why Use SharePoint for External File Sharing
If you have ever had trouble sending large attachments by email, SharePoint can help. It offers external file sharing, so you don’t have to worry about where your files go. It gives you:
Simple browser access – no Microsoft account needed to open a shared file
Built-in security – access is protected with identity verification
Outlook integration – share links right from your inbox
Automatic updates – the recipient always sees the latest version of the file
Centralized storage – everything stays in your company’s SharePoint environment
Compared to third-party tools, SharePoint keeps your data under the Microsoft 365 umbrella — secure, managed, and familiar.
How to Share a File in SharePoint with External Users
You don’t need IT support to do this. Here’s how to share a file in SharePoint outside your organization:
- Find the document or folder you want to share on your SharePoint site.
- Click the Share button (top right or next to the file).
- In the dialog, choose “People you specify can view” or “People outside your organization” (depending on your settings).
- Enter the email address of the person you want to share with.
- (Optional) Add a message — it will appear in the email notification.
- Hit Send.
The recipient will get an email with a link. When they click it:
- They'll be asked to retype their email address (for verification).
- A verification code will be sent to that email.
- Once they enter the code, they’ll get access — no Microsoft login required.
And that's it — no accounts, no apps, no fuss.
Work Smarter: Connect SharePoint with eWay-CRM
If you handle client communication, sales documents, or project files, it can be easy to lose track of things. That’s where the integration between SharePoint and eWay-CRM can make a big difference.
By connecting the two, you can:
- Automatically save emails and attachments to the right SharePoint folder
- Keep all files organized under specific projects, deals, or contacts
- Access SharePoint folders straight from your CRM workspace
This integration helps teams stay on top of their files — without digging through inboxes or shared drives.
Learn more about the integration here:
No more lost documents: How SharePoint and eWay-CRM save time and stress
Ready to Share Smarter?
If your organization uses Microsoft 365, you already have a secure, professional file sharing tool at your fingertips.
Next time you need to send a file outside your company, skip the third-party services — try SharePoint file sharing instead.
